Tracking Trainee Checkout Progress

Accepting Trainee Applications

  1. All trainees will be reminded before and during the training event to complete the instructor application.
  2. Carpentries Staff will assign all applications to the relevant training event in AMY.

Tracking Training Event Attendance

  1. After a training event, trainers will email a list of trainees who completed and did not complete the event to checkout@carpentries.org.
  2. Carpentries Staff will go to this person’s record in AMY and mark this step complete.

Tracking Discussion Attendance

  1. Discussion session hosts will email a list of trainees who attended a discussion session to checkout@carpentries.org.
  2. Carpentries Staff will go to this person’s record in AMY and mark this step complete.

Tracking Teaching Demos

  1. Discussion session hosts will email a list of trainees who participated in a teaching demo to checkout@carpentries.org, noting whether each participant passed or failed.
  2. Carpentries Staff will go to this person’s record in AMY and mark this step complete.

Tracking Lesson Contributions

  1. Discussion session hosts will email a list of trainees who attended a discussion session to checkout@carpentries.org.
  2. Carpentries Staff will go to this person’s record in AMY and mark this step as complete, including a link to their contribution.

Recording Extentions to Complete Checkout

  1. A trainee may ask for an extension on their three months to complete their checkout.
  2. Carpentries staff will go to this person’s record in AMY and make a comment in the notes field that an extension has been granted for three months from when requested.
  3. The note should read: Extension granted through [DATE] - [STAFF INITIALS]

Awarding badges

  1. Search in AMY for all persons not badged but eligible for a badge.
  2. Open that person’s record and add SWC or DC instructor badge.