The Carpentries Handbook Logo
  • CODE OF CONDUCT
    • The Carpentries Code of Conduct
      • Code of Conduct (Summary View)
      • Code of Conduct (Detailed View)
      • Process Flow Diagram
      • Update Logs
      • About this Document
    • Code of Conduct Incident Response Guidelines
      • Immediate Response
      • Ongoing Incidents
      • Checklists for Responding to an Incident
      • Incidents involving Core Team members
    • Code of Conduct Incident Reporting Guidelines
      • Reporting a Potential Code of Conduct Incident
      • Alternative Contact Points
      • Confidentiality
      • Report Data
      • Following Up with Reporter(s)
    • Code of Conduct Incident Response Procedure and Enforcement Guidelines
      • Terminology
      • Incident Response Procedure for The Carpentries Code of Conduct Committee
      • Report Acknowledgement
      • Incident Response Assessment
      • Following up with the Reportee
      • Resolutions
      • Appeal Process
      • Accountability
      • Conflicts of Interest
    • Code of Conduct Termed Suspension Guidelines
      • The Carpentries Termed Suspension Checklist
      • Online Communication and Communities
      • Teaching Workshops
      • Organising Workshops
      • Instructor Training
      • Trainer Training
      • Member Organisation and Local Activities
      • Lesson Development and Maintenance
      • Executive Council
      • Committees, Task Forces, and Other Interactions
      • Other Interactions
    • Membership Agreement for the Code of Conduct (CoC) Committee
      • Core Membership Agreement:
      • Further Roles and Responsibilities:
        • [1] Note on Conflicts of Interest:
        • [2] Note on the CoCc Meetings:
        • Onboarding of new committee members:
        • Leaving the Committee:
      • Relevant information:
      • References:
    • Code of Conduct Committee Governance
      • Membership
      • Onboarding and training
      • Administration
      • Voting
        • Non-incident voting
        • Incident voting
      • Terms of office
      • Main duties of the position holders
        • Chairs’ roles
        • Core Team Liaison
        • EC Liaison
        • Incident Response Group’s roles and responsibilities

General Resources

  • ASSESSMENT
    • Learner Assessment
      • Pre-workshop survey
      • Post-workshop survey
    • Programmatic Assessment
    • Assessment Network
      • About
      • What We Do
      • Get Involved
  • COMMUNICATIONS
    • TOOLS
      • Etherpads
        • General Usage
        • Troubleshooting
      • Newsletter
        • Newsletter Content
        • Submitting Newsletter Content
        • Publishing the Newsletter
        • Tips and Tricks
      • Slack and Mailing Lists
        • Slack Quick Start Guide
      • The Carpentries Zenodo Communities
      • Zoom Rooms
        • General Room Usage and Links
        • Information for event hosts
        • For Administrators: Scheduling Zoom Rooms
    • RESOURCES
      • The Carpentries Style Guide
        • A
        • B
        • C
        • D
        • E
        • F
        • G
        • H
        • I
        • L
        • N
        • O
        • P
        • Q
        • R
        • S
        • T
        • V
      • Brand Identity
        • Carpentries Brand Colours
        • Carpentries Fonts
      • Carpentries Commons
      • Logos
        • Carpentries Logo Usage Policy
        • Links to Logo Files
        • Virtual Backgrounds
      • Presentations
      • The Carpentries Communications Strategy
        • Introduction
        • Background
        • Communications Objectives
        • Meeting our Communications Objectives
      • The Carpentries Communications Strategy Implementation Plan
        • Introduction
        • Project-Centric Communications
        • Organisation-Wide Communications
        • Communications Roles and Responsibilities
    • HOW-TO GUIDES
      • Adhering to The Carpentries Style Guide
      • Formatting Hyperlinks
      • Collaborative Blog Post Writing
        • Sharing blog post ideas
        • Sharing ready-to-publish drafts
      • Selecting Tags for your Carpentries Blog
        • Accessibility
        • Africa
        • Assessment
        • Australasia
        • Books
        • Carpentries Lab
        • Carpentries Team
        • CarpentryCon
        • CarpentryConnect
        • Champions
        • Code of Conduct
        • Communications
        • Community
        • Community Discussions
        • Community Facilitators
        • Curriculum
        • Curriculum Development
        • Data Carpentry
        • Equity and Inclusion
        • Events
        • Executive Council
        • Feedback
        • Governance
        • Grants
        • Green Stickies
        • Incubator
        • Incubator Lesson Spotlight
        • Infrastructure
        • Instructor Development
        • Instructor Trainers
        • Instructors
        • Internationalisation
        • Japan
        • Jekyll
        • Latin America
        • Lesson Infrastructure
        • Lessons
        • Library Carpentry
        • Maintainers
        • Membership
        • Mentoring
        • Merger
        • Nordic Countries
        • North America
        • Online Workshops
        • Philanthropy
        • Pilot Workshops
        • R
        • Regional Coordinators
        • Reports
        • Roadmap
        • Skillshare
        • Software Carpentry
        • Strategic Plan
        • Task Force
        • Teaching
        • Workshops
      • Sharing Relevant Announcements
      • Sharing Job Postings and other Community Opportunities
        • Criteria for Posting
        • Sharing Postings on Carpentries Clippings
        • Sharing Job Postings and other Community Opportunities on Slack
        • Sharing Job Postings and other Community Opportunities on the “opportunities” Mailing List on Topicbox
      • Signing up to Host or co-Host a Community Discussion or Teaching Demo
        • Event Cancellations
  • FOR INSTRUCTORS
    • For Current Carpentries Instructors
      • Professional Development for Instructors
      • Instructor Training Bonus Modules
        • Online Teaching Bonus Module
      • Mentoring and Development
      • Community Discussions
      • Mentoring Groups
      • Carpentries Champions
      • Meetups page
      • Accessing and Updating Your Instructor Profile
      • Teaching
        • Signing up to teach
        • Setting Up a Workshop
        • Setting Up a Workshop Website
      • Other Ways to Contribute
    • Become a Carpentries Instructor
      • Who Are the Instructors?
      • What Knowledge is Needed?
      • Motivation for People to Train as Instructors
      • Steps to Becoming an Instructor
  • FUNDRAISING
    • The Carpentries Sponsorship Program
    • A Guide for Collaborating with The Carpentries on Grants
      • Statement to Interested Collaborators
      • How is The Carpentries Funded?
        • Grants and Subawards
        • Sponsors
      • Minimum Requirements for Co-Writing a Grant with The Carpentries
      • The Carpentries Current Priorities for Grant Collaboration
        • Certified Carpentries Instructors
        • Curriculum Development Program Developer
        • Dashboard Developer
        • GitHub Archiver
        • Curriculum Remodeler
        • Lesson Contributor Advocate
        • Lesson Contributor In Residence
        • Maintainer Community Lead
        • Teaching Practices
        • Translation Services
    • Donation Request Resources
      • Introduction
      • Donation Request Letter - Individual
      • Donation Request Letter - Organisation
      • Short Calls to Action/Tweet Length Messages
      • Videos
        • Appeal Video from The Executive Director
      • Appeal Images
        • Fundraising Letter Pull Quote
        • Fundraising Video Title Card
  • GOVERNANCE
    • The Carpentries Bylaws
      • 1. Purpose
      • 2. Lesson Programs
        • Overview
        • Eligibility for Lesson Program Acceptance
        • Roles and Responsibilities of Lesson Programs
        • Governance of Lesson Programs
        • Resignation and Termination of Lesson Programs
      • 3. Organisational Membership
      • 4. Individual Voting Membership
        • Eligibility, Rights, and Termination for Voting Members
      • 5. Executive Council
        • General Powers
        • Responsibilities of Executive Council Members
        • Number, Tenure, Requirements, and Qualifications
        • Regular Meetings and Quorum
        • Compensation
        • Confidentiality
        • Removal
      • 6. Nominations and Elections
        • Overview
        • Community-elected Members
        • Council-elected Members
        • Between-election Vacancies
      • 7. Officers
        • Chair
        • Vice-Chair
        • Secretary
        • Treasurer
        • Election of Officers
        • Removal of Officers
      • 8. Committees and Task Forces
        • Committees
        • Task Forces
        • CarpentryCon Task Force
      • 9. Core Team
        • Executive Director
      • 10. Amendments
        • Bylaws
    • The Carpentries Committee Policy
      • Committee Proposal
      • Committee Formation
      • Committee Operations
      • Committee Termination
      • Past & Current Committees
      • Update Log
    • The Carpentries Executive Council
      • Introduction
      • Executive Council’s Standing Committees
        • Officers Committee
        • Governance Committee
        • Finance Committee
        • Program Committee
      • Contacting the Executive Council
      • Executive Council’s Documentation
        • Responsibilities of all Executive Council Members
        • Executive Council transparency in decision making
      • Executive Council Officers
      • Communication
      • Meetings
      • Finances and Fiscal Sponsor
        • The Carpentries Fiscal Sponsor
      • GitHub
        • Under https://github.com/carpentries
        • Under https://github.com/carpentries-ec
      • Google Drive
      • Quarterly Executive Council Meetings
        • February
        • May
        • August
        • December
      • Calendar of Events
        • January
        • February
        • April
        • July
        • August
        • October
        • November
        • December
        • Additional annual tasks:
        • Additional recurring tasks:
      • Elections
      • Transitions between Executive Councils
        • Onboarding new Executive Council members
        • Access to resources
        • Transfer of member responsibilities
    • The Carpentries Executive Council Officer Positions
      • Chair
      • Vice Chair
      • Secretary
      • Treasurer
    • Lesson Programs
      • Lesson Program Governance Policy
      • Roles and Responsibilities of Lesson Programs
      • Roles and Responsibilities of The Carpentries
      • Lesson Program Incubation Roadmap
        • Phase 1: Pre-incubation
        • Phase 2: Incubation
        • Phase 3: Adoption
    • The Carpentries Task Force Policy
      • Task Force Proposal
      • Task Force Formation
      • Task Force Operations
      • Task Force Termination
      • Past & Current Task Forces
      • Update Log
  • INSTRUCTOR DEVELOPMENT
    • Instructor Development Committee
      • Instructor Development Committee Roles
        • Co-Chairs
        • Secretary
        • Communications Chair
        • Mentoring Chair
        • Special Projects Chair
        • Members at Large
    • Community Discussions
      • Motivation
      • Who Can Host?
        • Discussion Host Onboarding
      • Scheduling Discussion Sessions
      • Expectations and Checklists
        • Host Expectations
        • Co-Host Expectations
        • Checklists - Community Discussions
      • Discussion Session FAQ
        • What if I am hosting a discussion and there are no pre/post workshop debriefs?
        • What if I do not know the answer to someone’s questions and no one in the room does either?
        • What if the host/co-host has a poor internet connection and is unable to communicate? What if Zoom fails to work (e.g. your internet connection fails?)
        • What if a group from a single site has connectivity issues?
        • What if no one shows up?
        • What if someone talks too much?
        • What if there is no co-host/note taker and the session is fully booked?
        • What if someone joins in late?
        • What if someone does not have a headset and can’t control their background noise?
        • What if I forget to complete the host questionnaire?
        • What if someone breaks the Code of Conduct? What if someone had a report of misconduct?
        • What if one person doesn’t contribute to the conversation?
        • What if someone asks me to join the instructor checkout session and it is already full?
        • What if someone is loud/obnoxious and/or talks down to other people?
        • What if I am having trouble understanding one of the attendees?
    • Mentoring Groups
      • Mentoring Groups Outline
        • Sample Mentoring Group Outline: Lesson Maintenance
        • Sample Mentoring Group Outline: Teaching Workshops
        • Sample Mentoring Group Outline: Organising Workshops
        • Sample Mentoring Group Outline: Community Building
      • Mentoring Groups Highlights
      • Mentor Agreement
      • Mentor Onboarding
      • Mentoring Groups Recruitment Strategy
      • Mentoring Groups: Guidelines for Certificates
        • Mentors
        • Mentees
      • Mentoring Groups Roles
        • Mentees
        • Mentors
        • Mentoring Co-Chair(s)
      • Mentoring Groups Virtual Showcase
        • Sign-Up
        • Contact
    • Mentoring Groups Workflow
      • Preparing to Run Mentoring Groups
      • Recruiting Mentors and Mentees
      • Setting Up Mentoring Groups
      • Mid-Program Tasks
      • Wrapping Up Mentoring Groups
  • INSTRUCTOR TRAINING
    • For Trainers
      • Instructor Trainers
        • Active Status Renewal Process
        • Trainer Alumni Status
      • Trainers Guide
        • Trainer Meetings
        • Signing up to Teach an Instructor Training Event
        • Trainer Checklists
        • Running a Teaching Demonstration
      • Becoming a Trainer
        • Trainers Training Program
        • Trainers Training Reading Schedule
      • Email templates
        • Reminder to Trainers signed up for teaching demos
        • Teaching demos without hosts
        • Teaching demo cancelled - trainees
        • Meeting notes available
      • Email Templates (Trainers: English)
        • Pre-Training (1 week before) Email Sent by Trainer or Member Contact to Trainees
        • Email after Training Event
        • Reminder Teaching Demo
        • Trainee Invited to Repeat Teaching Demo
        • Trainee Passed Teaching Demo
      • Email Templates (Trainers: Spanish)
        • Bilingual Demo Session Reminder Email
        • Spanish: Trainee Invited to Repeat Teaching Demo
        • Spanish: Trainee Did Pass Teaching Demo
    • Administrative Policies and Procedures
      • Attendance Policy
        • No Shows
        • Partial Absences
      • Checkout Extensions Policy
      • Tracking Trainee Checkout Progress
        • Accepting Trainee Applications
        • Tracking Training Event Attendance
        • Tracking Discussion Attendance
        • Tracking Teaching Demos
        • Tracking Lesson Contributions
        • Recording Extensions to Complete Checkout
        • Awarding badges
        • Trainee no-shows and cancellations
      • Scheduling Training Events
      • Email Templates (Administrators)
        • Initial Member Contact Email (Online Training)
        • Introducing Host and Trainers (in-person training)
        • Invitation to Open Training Applicants
        • Decline Open Training Applications
        • One Month Trainer Email (online training)
        • One Week Trainer Email (online training)
        • One Week Trainee Email (online training)
        • Missing Instructor Training applications
        • Attendance checkout
        • Event Cancellation (online training)
        • No-Show - Emergency Member (online training)
        • No-Show - Emergency Open Applicant
        • No-Show - Non-Emergency Member (online training)
        • No-Show Non-Emergency Open Applicant
        • Cancellation - Member at Least One Week Notice (online training)
        • Cancellation - Open Applicant at Least One Week Notice
        • Follow-up - Trainers Attendance List
        • Zoom test invitation to Host Site
        • Response to Instructor Training Inquiry
        • Response to Instructor Training Application
        • Checkout Deadline Approaching
        • Completed Everything except Lesson Contribution
        • Completed Lesson Contribution
        • Checkout Extension Granted
        • Checkout Completed
        • Recruiting New Trainers
        • Accepting New Trainers
        • Trainers’ reminder: Teaching Demos
    • For Member Organizations
      • Email templates (Members)
        • Trainee Recruitment Email (From Member Contact)
        • Selected Trainee Information Email (From Member Contact for pooled training events)
  • LESSON DEVELOPMENT
    • Curriculum Advisory Committees
      • Meetings
        • Meeting Minutes
      • Roles and Responsibilities
        • Chair
        • Secretary
        • Other members
      • Term lengths, recruitment, and onboarding
      • Current Curriculum Advisors
    • Lesson Infrastructure Subcommittee
    • Lesson Sprint Recommendations
    • Lesson Pilot Workshops
      • Purpose
        • Alpha and Beta Pilots
      • Information for Lesson Developers
        • Finding Hosts for Beta Pilots
        • Collecting Feedback on the Lesson
      • Information for Hosts
        • Recruiting Instructors for Beta Pilots
        • Creating a Pilot Workshop Webpage
    • Release Process and Schedule
    • Lesson Release Checklist
    • The Carpentries Incubator Lesson Spotlight
  • LESSON MAINTENANCE
    • Maintainer Guidelines
    • How to Stay in Touch
    • How to Handle Issues
    • How to Get Help
    • Maintainer Onboarding
    • Maintainer Community Meetings
    • How to Label Issues
      • How to Populate a GitHub Repository with these Labels
    • GitHub Topics for Lesson Repos
    • Email Templates
      • Inviting new maintainers
      • Application not accepted
      • Lesson assignment
      • Available time slots
      • Onboarding reminder
      • Introduction to co-Maintainers
      • General introduction on Maintainers list
      • Maintainer retiring
      • Inactive maintainer removal
      • Notification that co-Maintainer has been removed
    • Contributing to Carpentries Lessons
  • POLICIES
    • The Carpentries Privacy Policy
      • 1. What Types of Personal Information Do We Collect?
        • Information You Give Us
        • Workshop Participants
        • Instructors
        • Trainers
        • Curriculum Maintainers and Contributors
        • Volunteers for subcommittees, liaisons, and Executive Council
        • Form and Survey Respondents
        • Organisational Services
      • 2. How Do We Use Personal Information?
      • 3. How Do We Share Personal Information?
        • To the Public
        • Carpentries Instructor applicants
        • Affiliates and Service Providers
        • Third Party Links and Websites
        • Disclosures Requested by You
        • Disclosures Required by Law
        • Aggregate and De-Identified Information
      • 4. How Do We Respond to ‘Do Not Track’ Signals?
      • 5. Cookies
      • 6. Your Privacy Choices
        • Can I decide what communications to receive?
        • Removing personal information
        • Marketing Opt-Out
        • 6.1 California Privacy Rights
      • 7. Legal Bases for Processing (EEA Individuals)
      • 8. EEA Individuals’ Rights
      • 9. International Transfers of Data
      • 10. Children’s Privacy
      • 11. Change of Control
      • 12. How Do We Protect Personal Information?
      • 13. Policy Changes
      • 14. Contact Information
      • License
    • The Carpentries Terms and Conditions
      • 1. Purpose
      • 2. Eligibility
      • 3. Access
      • 4. Acceptable Use Policy
      • 5. Information on our Services
      • 6. User Submissions and Content
      • 7.Good Samaritan Content Policy & Complaint Procedures.
      • 8. Intellectual Property Ownership
      • 9. Copyright Policy
      • 10. Privacy
      • 11. Third-Party Interactions
      • 12. Indemnification
      • 13. Disclaimer of Warranties
      • 14. Limitation of Liability
      • 15. Dispute Resolution
      • 16. Exclusive Venue
      • 17. Termination
      • 18. General
      • 19. Contact Information
      • License
    • The Carpentries Cookie Policy
      • Cookies and You
        • Matomo
        • Other cookies
      • Updating this cookie notice
      • Controlling your cookies
    • The Carpentries DMCA Policy
      • Notification of Alleged Copyright Infringement
      • Counter Notification
      • License
    • Instructor No-Show Policy
    • The Carpentries Travel Reimbursement Policy
      • Introduction
      • Contents
      • Policy Statement
      • Pre-Approval and Responsibilities
      • Pre-Payment Prior to Travel
      • Receipt Documentation
        • Splitting Receipts
        • Lost Receipts
      • Reimbursement Process
        • Submitting Reimbursements
        • Timely Submission
        • Receiving Reimbursements
      • Travel Expense Guidelines
        • Transportation
      • Lodging (Accomodations)
      • Meals
      • Vacation in Conjunction with Business Travel**
      • Event Registration Fees**
      • Other Expenses**
    • Carpentries Professional Development Policy
  • REGIONAL COMMUNITIES
    • Regional Coordinators
    • The Carpentries in Africa
      • Looking back at 2022
      • What We Do
      • Join Us
      • Historical support
      • Blog posts and other Carpentries activities in Africa
    • Carpentries-es
      • Como puedes ayudar / Ways to Help
      • Cómo participar / How to Get Involved
      • ¿Quién está involucrado? / Who is Already Involved?
      • Reuniones bilingües / Bilingual Meetings
      • Traducciones / Translations
    • Regional Mailing Lists
      • Current local/regional mailing lists
        • Africa
        • Asia
        • Australia/New Zealand
        • Canada
        • Europe
        • Latin America
        • United States
  • TEACHING AND HOSTING
    • Centrally-Organised Workshop
    • Self-Organised Workshop
      • Workshop Checklists
        • Host Checklist
        • Billing Guidelines
        • Instructor Checklist
        • Helper Checklist
        • Email Templates
      • Tips For Instructors
        • Handling Software Installation
        • Talking About the Code of Conduct
        • Using Exercises
        • General Tips
        • Preparing to Teach
      • Teaching Non-standard Carpentries Workshops
      • Workshop Needs
        • Venue
        • Equipment and Materials
        • Accessibility
      • Handling Emergencies
      • Learner Certificates
    • Resources for Online Workshops
      • Resources for Online Workshops
        • Resources by The Carpentries
        • Resources by Community
        • Discussions in Carpentries Socials
    • Publishing Workshops
  • WORKSHOP ADMINISTRATION
    • Role and Expectations
    • Workshop Administration Workflow
      • For Centrally-Organised Workshops
      • For Self-Organised Workshops
    • AMY: The Carpentries’ internal database
    • Email templates
      • From Regional Coordinator
      • From Instructors and Hosts
        • For Self-Organised Workshops: Recruiting Co-instructor
        • Recruiting Helpers
        • Advertising your workshop
        • Email Learners before Workshop
        • Email Helpers before Workshop
        • Email Learners after Workshop
        • Encourage Learners to Complete Pre-workshop Survey
        • Encourage Learners to Complete Post-workshop Survey

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  • License
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The Carpentries Handbook
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  • The Carpentries Cookie Policy
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The Carpentries Cookie Policy

Last updated: 2022-01-15

To make our sites work properly, we sometimes place small data files called cookies on your device. A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login or other preferences) over a period of time, so you do not have to keep re-entering them whenever you come back to the site or browse from one page to another.

We have put our cookies into the following categories to make it easier for you to understand why we need them:

  1. Strictly necessary: These are used to help make our websites work efficiently, provide security features on our websites, and provide services that are required to provide the services you expect from our websites.

  2. Performance/analytics: These are used to analyze the way our websites work and how we can improve it.

  3. Functionality: These help to enhance your experience by remembering choices you have made concerning the features of the websites (e.g., username, language, region you are in).

While we intend to limit third-party cookies, there might be pages on our websites that may set third party cookies. For instance, when we embed content from another site (e.g., a video), or when we use an external logging system (e.g., you log into AMY using your GitHub credentials) they may set a cookie. We try to limit these situations, but cannot always control how these sites use cookies.

Cookies and You

If you choose not to enable cookies, you will still be able to browse our websites, but it will restrict some of the functionality of our websites or what you can do.

Matomo

We use Matomo for our site analytics. We set it up to reduce the amount of personal information it collects about your visit and no cookies are used. It is enabled on https://carpentries.org, https://datacarpentry.org, https://librarycarpentry.org, https://software-carpentry.org, https://carpentries-incubator.org, https://carpentries-lab.org, https://carpentrycon.org, https://carpentryconnect.org, and some of our sub-domains including https://amy.carpentries.org.

Other cookies

Cookies on https://pad.carpentries.org, https://codimd.carpentries.org, https://amy.carpentries.org, https://forum.carpentries.org

Cookies on these sites are only first-party cookies that are strictly necessary or improve the functionality of the sites.

Updating this cookie notice

We will update the list of cookies we use from time to time. If we make any changes, we will update the “Last Updated” date at the top of this document.

Controlling your cookies

You can control cookies in your browser to enable or disable them. If you wish to restrict or block the cookies which are set by any website, you should do this through the web browser settings for each web browser you use, on each device you use to access the internet.

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