We know that unexpected things can happen, even with the best laid plans. Below are some tips to help deal with unexpected situations.
Situation: Co-instructor cannot come due to illness, flight delay, etc.
Contact firstname.lastname@example.org. Depending on how much notice we get, we may be able to help find another Instructor.
Contact your helpers and host to see if any of them can provide extra support, and even teach a portion of the lessons
If your co-Instructor is delayed (rather than having to cancel entirely), adjust the schedule of your event so that person’s lesson come later in the event.
Situation: Group cannot get on wi-fi
If you anticipate this in advance, come with a handful of thumb drives to install software and data files
If only some learners can get on wifi, consider pairing them up so they can follow on the connected person’s machine
Situation: Building or classroom is locked
Ensure that you have emergency contact information for hosts(s) before the workshop and any other people involved in logistics.
Contact all participants if possible, and put signs on doors letting them know the workshop is postponed until further notice.
If your room is locked, check with building Core Team to see if a nearby room is available.