Attendance Policy

No Shows

A ‘No Show’ is when a trainee does not cancel or contact the Instructor Training Team before an event, and does not attend training. In a ‘No Show’ event, the training seat will be considered used.

If extenuating circumstances have prevented a trainee from cancelling, contacting, or attending an event, they may request permission to register for an additional event using the same registration code by emailing instructor.training@carpentries.org. IMPORTANT: **Requests to re-register must be received within 7 days after the end date of the training. **

Trainees with multiple unexplained no-shows may be barred from future registration.

Partial Absence

Trainees who miss up to 4 hours (1 half day) of an event can schedule a 45-minute 1:1 makeup meeting to complete their training with The Carpentries Director of Workshops and Training. Makeup meetings can be scheduled via Calendly.. To prepare for a makeup meeting, trainees should review all sections of the Instructor Training Curriculum they missed and come prepared to share thoughts and questions about those sections. Trainees who missed more than 4 hours of an event should not schedule a makeup meeting. (See Re-taking a Training Event, below.)

Trainees are not eligible for Instructor certification until their record indicates they have completed an entire Instructor Training event.

Re-taking a Training Event

Trainees who miss more than 4 hours (1 half day) of an event are not eligible for a makeup meeting but can ask to attend another event in full. To request permission to register for an additional training event, trainees should email instructor.training@carpentries.org within 30 days of a missed event.

When re-taking a training, trainees who miss more than 2 hours may be marked absent, even when they have attended part of a prior event. Multiple partial trainings may not be used to complete the training requirement.

Ineligibility for Makeup Opportunities

Trainees who miss an event in full without cancelling within 7 days (no-show) or who miss part of an event but do not request a makeup opportunity within 7 days are ineligible to register for a new training event using the same registration code. Trainees interested in completing training may contact instructor.training@carpentries.org to be advised on their options for re-admission.

Checkout Extensions Policy

Trainees are asked to complete checkout within 90 days of attending an Instructor Training event. Having a deadline is necessary to support busy people in prioritising a goal we all care about. However, it is sometimes necessary for trainees to postpone completing checkout.

Trainees who are unable to complete checkout within the 90-day deadline should contact us at instructor.training@carpentries.org to request an extension. Extensions may be granted up to one year after the checkout deadline. After one year, you may contact instructor.training@carpentries.org to explore opportunities to re-take the training.