Email Templates (Trainers)

Email after training event

Subject: Thanks for attending Carpentries Instructor Training!

Hi everyone,

Thank you for participating in our Carpentry Instructor training workshop. We really enjoyed having you involved and getting to know you a bit. You are now well on your way towards becoming a certified Carpentry instructor. In order to finish your certification, please finish these tasks (https://carpentries.github.io/instructor-training/checkout/) by the 90-day deadline. If you have any questions about the checkout process, please contact checkout@carpentries.org.

Looking forward to having you as a Carpentry Instructor!

Best,

[ name ]

Reminder teaching demo

Subject: Software/Data Carpentry teaching demonstration

Hi,

According to http://pad.software-carpentry.org/teaching-demos you have signed up to give an online teaching demo on [ date ] at [ time ] (See this link for your local time: [ timeanddate.com link ]). I will be the Instructor Trainer running the session.

I wanted to make it very clear that I may give you any segment of the lesson you prepared to teach, so you must be ready to teach any part of your chosen lesson. Some people prepare to teach 5 minutes from a particular section and nothing else, and these often have to reschedule as they seldom are assigned the section they have prepared for. A lesson corresponds to a single line in the lesson tables (https://software-carpentry.org/lessons/ and http://www.datacarpentry.org/lessons/) and a single repository on GitHub. Some lessons have supplementary modules, but you do not need to be prepared to teach the supplementary modules for your teaching demonstration.

For example, if you have chosen The Unix Shell, I may assign you any episode listed at http://swcarpentry.github.io/shell-novice/.

Please visit the Etherpad a little while before the demo starts, I will post a link there to another Etherpad we will be using for this demo.

See you at the demo session,

[ sender name ]

Trainee didn’t pass teaching demo

Subject: Carpentries instructor training: Teaching Demo

Hi [ trainee name ],

Thank you for doing a teaching demonstration. While you demonstrated good command of the subject material, I’ve determined not to pass you based on [ reason ]. [ Explanation of this reason. ] We are excited about having you as a Carpentry instructor and I would be happy to see you do another teaching demonstration [ making these changes ] to certify as an instructor.

Please let me know if you have any questions.

Best wishes,

[ sender name ]

Trainee did pass teaching demo

Subject: Carpentries instructor training: Teaching Demo

Hi [ trainee name ],

I’m happy to tell you that you have passed your teaching demonstration! You demonstrated a good command of the subject material and a solid understanding of Carpentry teaching methods. We are excited about having you as a Carpentry instructor. I’ve forwarded this information to our staff. If this was the last stage in your instructor training checkout, you should get your official Carpentry Instructor certificate in about a week, along with instructions for signing up to teach workshops. If you still have steps remaining in your checkout, please be sure to complete them before your deadline. If you have any questions, please email checkout@carpentries.org.

Welcome to the Carpentry Instructor community!

Best wishes,

[ sender name ]

Bilingual Demo Session Reminder Email

Subject: Carpentries instructor training: Teaching Demo

Hello,

Thanks for signing up to complete your “Teaching Demo” as part of the instructor certification process. We will meet on [ Insert Date ] at [ Insert Time ] in this Zoom videoconferencing room (https://carpentries.zoom.us/my/carpentriesroom3). Please read this short bi-lingual description of how Teaching Demo session works (https://github.com/carpentries/latinoamerica/blob/master/traducciones/demo.md). Disclaimer: I understand Spanish better than I speak it. So, I will talk in Spanish as much as I can, but I will most likely give feedback about your teaching in English.

Please let me know if you have any questions or concerns.

Hola,

Gracias por inscribirte para completar tu “Demostración de enseñanza” como parte del proceso de certificación para instructores. Nos reuniremos [ Insert Date ] [ insert time ] aquí: (https://carpentries.zoom.us/j/357144246). Por favor, lee ésta breve descripción bilingüe de cómo funciona la sesión de demostración de enseñanza aquí: (https://github.com/carpentries/latinoamerica/blob/master/traducciones/demo.md). Aviso: Entiendo el español mejor de lo que hablo. Por lo tanto, voy a hablar en español un poco, pero es muy probable que les dé comentarios sobre su enseñanza en Inglés.

Por favor, hágamelo saber si tiene alguna pregunta o inquietud.

Best/Saludos,

[ sender name ]

Completed everything except lesson contribution

Subject: Carpentries instructor training: Lesson Contribution

Hi [ trainee name ],

Thank you for participating in an instructor discussion session and a teaching demonstration. I’d like to check you off in our system and issue you your instructor certification, but I don’t currently have a record of your lesson contribution. If you’ve already made a contribution, please send me a link to the PR or issue. If you’re working on your contribution, please check out these guidelines for some tips.

Please get in touch if you have any questions.

Best,

[ sender name ]

Completed lesson contribution

Subject: Carpentries instructor training: Discussion and teaching demo

Hi [ trainee_name ],

Thanks very much for your lesson contribution. When you have a moment, please go to the instructor discussion etherpad here: (http://pad.software-carpentry.org/instructor-discussion) to sign up for a discussion session, and then to the teaching demo etherpad (http://pad.software-carpentry.org/teaching-demos) to sign up for your final demo. For more information about completing your instructor certification, please see our simplified checklist: (http://www.datacarpentry.org/checkout/) and let us know if you have any questions.

Best,

[ name ]