Joining a Training Event

When a site signs a new member contract or otherwise schedules a training event with The Carpentries, the Program Manager will contact the site to discuss instructor training. This includes reviewing the training curriculum and certification process.

The Program Manager will share the member training process and the current member training calendar with the member site, and the site can choose the dates that work best for them.

The Program Manager will share information about the training with all participants, including a link to our application form and some pre-reading material.

Online Instructor Training Host Checklist

Our training events are typically offered using the Zoom videoconferencing platform.

Before the event, the Workshop Administration Team will be in touch with the host site to set a test run of the Zoom videoconferencing set up. For the test run, the host should:

  • be in the same room as the event itself

  • use the same equipment (computer, projector, speakers, microphone) as the event itself

  • make sure people in the room can see and hear the person on the screen

  • make sure the person on the screen can see and hear all participants

Other things to be set up for the event include:

  • Reminding participants of the pre-reading material that was shared by the Program Manager

  • Reviewing the schedule to arrange for lunch and coffee breaks. Providing refreshments is suggested (people learn better with fuel!), but not mandatory. A sample schedule is here.

  • Allowing for break out space during the event. The training includes partner and small group activities. If the room is big enough this can be done in different corners of the room. Otherwise, a hallway alcove or nearby office may be a good fit.

Trainee Recruitment Email (From Member Contact)

Dear [ name ],

We are excited to announce that [ site name ] has become a member of The Carpentries!

The Carpentries is a global community of volunteers who develop and teach interactive, hands-on workshops on computing and data skills, addressing basic training needs that are unmet in most disciplines.

As part of our Carpentries membership, we can have [ number ] people from [ site name ] complete The Carpentries’ Instructor Training program and become certified Carpentries Instructors.

Certified Instructors can co-teach Carpentries workshops here at [ site name ], helping us reach more people and build these skills across our community. In addition, Carpentries Instructors also have the opportunity to teach as part of a team at other institutions in The Carpentries network, meeting others with similar skills who enjoy sharing them. Hosting institutions cover travel and expenses for volunteer Instructors teaching workshops in-person.

[Service as a Carpentries Instructor is a voluntary activity. This service can support existing work responsibilities in a variety of roles. It also represents an opportunity for career development. Carpentries Instructors are sought after in a variety of academic and professional teaching roles. Participation as an Instructor builds skills as well as a track record in teaching while expanding your professional network.]

The Carpentries Instructor Training is primarily focused on evidence-based teaching practices and does not include technical skills training. It is expected that trainees will have or will develop the technical skills necessary to guide learners through the entry level curricula for one or more Data Carpentry, Library Carpentry, or Software Carpentry workshops.

If you are interested in being trained and certified as a Carpentries Instructor, please [ instructions to express interest or apply ] by [ deadline ].

Please get in touch with questions!

Selected Trainee Information Email (From Member Contact for pooled training events)

SUBJECT: Invitation to become a certified Carpentries Instructor

Dear [ name ],

Thank you for your interest in Carpentries Instructor Training! I am pleased to be able to offer you an opportunity to be trained through our Carpentries membership.

Instructor Training events are held online via video conference, with schedule options including two full days or four half days. There are two steps to register:

  1. Visit the Instructor Training Calendar and select an event. Click on the link to Eventbrite and use the following code: [ CODE ]. Please do not share this code.

  2. Complete The Carpentries’ profile-creation form using the same registration code: [ CODE ]. This allows The Carpentries to track your progress to certification.

You will receive more details about your training from The Carpentries (instructor.training@carpentries.org) one week prior to your event. Be sure to look out for this email, and check your spam filters. There is a small amount of preparation expected before the training as well as three short tasks involved in certification. To learn more, see the Preparing for Training and Certification page.

If anything comes up and you are no longer interested or able to participate, please let me know as soon as possible so that I can offer this seat to another person.

We are all excited to grow our local Carpentries community and look forward to bringing you on board.

If you have any questions, please contact me or The Carpentries Instructor Training team at instructor.training@carpentries.org.

Best,

[ sender name ]